Grant Management – Grantee Process

Grants Management Grantee can be implemented with customizable grant lifecycle status depending upon the organization needs. Each lifecycle status can be customized for applicable transactions.
Planning and budgeting functionality is available for each lifecycle status, and can be copied and changed between statuses.
Grant indirect cost postings and Grant specific resource related billing can be posted.
Reporting is available from grants management based on the sponsor requirements and in Financials from the grantee perspective.

This scenario consists of the following steps:

• Create and Maintain Grant
• Create Master Data
• Plan and Budget for Grant
• Calculate and Post Indirect Costs
• Create Grant Bills
• Grant Reporting

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Thank you

Jayanth Maydipalle

Grant Management – Key Terminology

Grant: A Master Data element used to maintain the terms and conditions of the grantor’s contribution.

Fund: A fund is established for the purpose of financing fully or in part the cost of program and project activities consistent with the United Nations aims and policies. It is used to identify the source and use of funding from voluntary contributions.

Sponsor: It is a government, institution or individual that provides funding to a grantee organization.

Grantor: A donor or sponsor that provides resources to UN. UN can also act as a grantor by providing resources to other non-profit organizations such as implementing partners or end beneficiaries.

Grantee: An organization or an individual directly receiving funds from a donor or sponsor.

Donor Agreement: A legal agreement between a donor and UN outlining the terms and conditions for the use of a voluntary contribution.

Unreleased Grant Budget: A portion of the grant budget for which cash has not been received.

Sponsored Class: A class that summarizes the G/L accounts of an organization, facilitating reporting to the donor and enforcing donor restrictions. It represents the view that the sponsor wants reported back to them. It also represents the level at which the sponsor requires the processes to be controlled.

Sponsored Program: The Sponsored Program is master data that is used to capture and control the purpose of the contribution defined in the Donor Agreement. It specifies the level of earmarking of the fund and represents the programmatic view of the donor.